The notes library
Every dictation is saved locally. How to search it, reuse a note, export the whole thing, and turn saving off if you would rather not keep it.
On this page
Everything you dictate is kept
The text VoiceSnap Pro types is also written to a library on your machine. There is nothing to switch on and nothing to remember to save — by the time you have read the sentence you dictated, it is already there.
Each note stores the transcript, the date and time, how long you spoke for, the word count, the language detected, and the name of the app the text was typed into. The audio is not kept.
Opening and browsing
Press Control + Option + L (Ctrl + Alt + L) from anywhere, or click the menu bar icon and pick Notes. The window lists your dictations newest first, with the first line of each as a preview.
Select a note to read it in full, edit it if the transcription got something wrong, or copy it. Editing a note changes the stored copy only — the text already sitting in Gmail is not touched.
Searching
The search box matches the full text of every note, not just titles. Results come back as you type, and matched words are highlighted in the preview.
Filters narrow the list further, which is how you find something you can only half remember. Combine them freely: everything you dictated into Slack last Tuesday, or every Spanish note from March.
- Wrap a phrase in quotes for an exact-phrase match.
- Filter by app — the app the dictation was typed into.
- Filter by date — today, this week, this month, or a custom range.
- Filter by language, for anyone dictating in more than one.
- Sort by newest, oldest or longest.
Reusing a note
Copy sends the note to the clipboard. Insert types it into whichever field is focused right now, which is the fast path for “I said this well once, I want to say it again” — a status update, a standard reply, a paragraph of a document you are rebuilding.
Control + Option + V is the shortcut version for the most recent dictation, and it is the fix for the case where an app lost your text. The words are still in the library; put them back.
Exporting
A single note exports as .txt or .md from its context menu. The whole library exports from Settings → Notes → Export, and the format decides how much metadata comes with it.
- Markdown — one heading per note with its date, readable and ready to paste into a document.
- Plain text — transcripts separated by a rule, when you only want the words.
- CSV — one row per note with timestamp, duration, word count, language and app. The one to use for a spreadsheet.
- JSON — every field, for moving your library somewhere else or keeping a machine-readable archive.
Deleting, retention, and not saving at all
Delete a single note from its context menu, or select several and delete them together. Settings → Notes → Delete all clears the library in one action and asks you to confirm, because it cannot be undone.
If you would rather not accumulate a history, set automatic deletion after 7, 30 or 90 days, or turn off Save dictations entirely. With saving off, VoiceSnap Pro types your text and keeps no record — which also means Control + Option + V has nothing to re-insert.
Where the library lives
It is a local database file, not a synced service. On macOS it is in ~/Library/Application Support/VoiceSnap Pro; on Windows, in %APPDATA%\VoiceSnap Pro. Nothing is uploaded and there is no server-side copy.
That means your normal backups cover it — Time Machine on macOS, File History or an image backup on Windows — and it also means the library does not follow you to a second machine. Use the JSON export to move it deliberately.