Privacy and your data

What leaves your device

One thing: the audio of a dictation, while you are dictating it. When you press the shortcut, VoiceSnap Pro streams the audio over an encrypted connection to its transcription service, receives the text back, and closes the connection when you release the key.

The audio is held in memory for the seconds it takes to transcribe and is then discarded. It is not written to disk on the server, not archived, and not reviewed by anyone.

What never leaves your device

Everything else. The list below is not a matter of settings — none of it is transmitted at all.

• Your notes library. It is a local database file and there is no server-side copy.
• Your custom vocabulary. It is applied on your machine after the transcription comes back.
• Your settings, shortcuts and language shortlist.
• The contents of the field you dictate into, or of any other window on your screen.
• What you type on your keyboard.

Nothing is used to train AI models

Your audio is not used to train or fine-tune any model, and neither is the resulting text. There is no setting to find and no box to untick, because there is no opposite state to opt out of.

This is the one that matters most for people dictating client work, medical notes, legal drafts or unreleased product plans — the material that is confidential is precisely the material a dictation app hears first.

Why Accessibility permission, and what it is not used for

macOS treats “type into another application” as a privileged operation and puts it behind the Accessibility switch. It is the same permission a text expander or a window manager needs, and it is the only way to put text into the app you are already using rather than into a window of VoiceSnap Pro's own.

VoiceSnap Pro uses it to insert text and to read the name of the frontmost app — that is what appears on the mic pill and gets stored with each note. It does not read the contents of your fields, does not take screenshots, and does not record keystrokes. Input Monitoring is granted separately and is used only to notice your dictation shortcut; it is not a keylogger, and no key other than your shortcut is acted on.

Your notes are yours to keep or delete

The library is local, so deleting a note deletes it — there is no copy elsewhere to catch up with. Settings → Notes has per-note deletion, delete-all, and automatic deletion after 7, 30 or 90 days.

You can also turn off Save dictations entirely and use VoiceSnap Pro as a pure typing tool with no history at all. Export in JSON, CSV, Markdown or plain text is there for the opposite case, where you want your data out and under your own control.

Diagnostics

Crash reports contain the app version, the OS version and a stack trace. They never contain dictated text, audio, note contents or vocabulary entries, and they can be turned off in Settings → Privacy.

Nothing about what you dictate — not the words, not the app you dictated into, not the length — is sent as analytics.

For your IT or security team

The short version to pass on: a desktop app that streams microphone audio over TLS to a transcription endpoint during an explicit user-initiated action, receives text, and stores that text locally. No background listening, no continuous recording, no cloud sync of documents.

Two operational notes matter in a managed environment. VoiceSnap Pro needs the microphone open only while the shortcut is held, so it is compatible with policies that forbid always-on recording. And because the notes library sits in the user's profile, full-disk encryption — FileVault or BitLocker — is the control that protects it, alongside your normal endpoint backup policy.